Talent & Administrative Specialist (HR, Office & Recruitment)

Location: Warsaw (Hybrid – 3 days/week onsite)
Employment type: Full-time | Employment Contract (UoP)

The Opportunity

Our client, a US-based technology company headquartered in New York City, is expanding its global footprint with the launch of a new engineering center in Warsaw. Known for delivering digital solutions and consulting services that transform businesses and drive measurable value, the company works with high-growth and private equity-backed platforms across multiple industries.

As a Talent & Administrative Specialist, you will play a key role in building and supporting the Warsaw office. This hybrid role spans HR administration, office management, and recruitment, offering a unique opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes ownership of both people-focused and operational responsibilities.

Key Responsibilities

HR Administration

• Maintain accurate employee records, trackers, and HR documentation

• Support onboarding and offboarding processes to ensure smooth employee transitions

• Assist with payroll preparation, including attendance, leave records, and employee data

• Act as a first point of contact for employee HR-related inquiries

• Support benefits administration, HR policies, compliance, and internal communications

• Help coordinate training initiatives, engagement activities, and performance cycles

Office Management

• Manage day-to-day operations of the newly opening Warsaw office

• Oversee office supplies, vendors, facilities, and equipment

• Act as the main point of contact for building management and external service providers

• Ensure a welcoming, organized, and efficient office environment

• Coordinate team events, in-office activities, meetings, and visits

• Manage office budgets, expenses, and invoices

• Provide administrative support to executives (calendars, meetings, travel as needed)

• Handle confidential information with professionalism and discretion

Recruitment

• Support the full recruitment lifecycle from job posting through hiring

• Partner with hiring managers to define job requirements and hiring expectations

• Source candidates, screen CVs, and conduct initial HR interviews

• Coordinate interviews, gather feedback, and maintain candidate communication

• Collaborate with recruitment agencies to ensure smooth hiring workflows

• Maintain recruitment pipelines and systems (LinkedIn, Indeed, Monday.com)

• Track recruitment data and contribute to continuous improvement of hiring processes

Requirements

• 2–4 years of experience in HR administration and office management

• At least 1 year of hands-on recruitment experience (more is a strong advantage)

• Strong organizational skills and ability to manage multiple priorities independently

• Excellent communication and interpersonal skills; experience working with global teams is a plus

• Tech-savvy and comfortable with tools such as Google Workspace, Slack, Zoom, Monday.com, and LinkedIn

• High level of discretion, professionalism, and attention to detail

• Experience in fast-paced or startup environments preferred

What’s Offered

• Employment contract (UoP) with monthly compensation up to $2,500

• Opportunity to grow within a global fintech and technology environment

• Exposure to high-impact projects and cutting-edge technology

• Collaborative, open, and ambitious team culture

• Hybrid working model – 3 days per week onsite in Warsaw city center