HR Coordinator & Office Manager

📍 Office-based in the center of Warsaw | 💼 Full-time role | 💰 Salary up to the equivalent of $2,500/month

Our client is a US-based technology company headquartered in New York City, delivering digital solutions and consulting services that transform businesses and drive measurable value. With offices in multiple countries, the company is now investing in a new engineering centre in Warsaw to leverage the strong talent and culture of Polish software professionals.

About the Role
Our client is seeking a highly organized, reliable, and resourceful HR Coordinator & Office Manager to support both Human Resources functions and day-to-day office operations in their soon-to-open Warsaw office. This dual-role position is perfect for someone who thrives in a dynamic environment, is a natural problem-solver, and can juggle multiple priorities with discretion and professionalism.

Responsibilities

Office Management

• Manage daily operations of the Warsaw office: supplies, vendors, facilities, and equipment.
• Serve as the main point of contact for building management and service providers.
• Maintain a welcoming, productive, and well-organized office environment.
• Coordinate team events, in-office lunches, client meetings, and special projects.
• Assist with onboarding of new employees and visitors.
• Manage office budgets, expense reports, and vendor invoices.
• Provide administrative and scheduling support to executives, including calendar, meetings, and travel (domestic & international).
• Handle confidential information with discretion.
• Coordinate emergency management planning.

Human Resources Coordination

• Support recruitment efforts, including scheduling interviews and liaising with external agencies.
• Coordinate onboarding and offboarding processes.
• Maintain accurate employee records in Excel and HR systems.
• Provide data for payroll processing, including attendance and leave tracking.
• Act as a point of contact for HR-related inquiries.
• Assist with benefits administration and employee engagement programs.
• Support performance management cycles (goal setting, reviews, recognition programs).
• Organize training sessions, workshops, and company events.
• Ensure proper HR documentation and compliance with labor regulations.
• Contribute to process improvements to streamline HR workflows.

Requirements

• 2–5 years of experience in office management, executive support, or HR coordination.
• Strong organizational and multitasking skills; ability to work independently.
• Excellent interpersonal, communication, and collaboration skills.
• Tech-savvy; proficient with Google Workspace, Slack, Zoom, Jira, or similar tools.
• Professional, discreet, and detail-oriented.
• Proactive problem-solver with a focus on operational excellence.
• Experience in a fast-paced or startup environment preferred.

What Our Client Offers

• A full-time role with monthly compensation up to the equivalent of $2,500.
• Strong career growth opportunities in a global fintech environment.
• High-impact projects in a fast-growing sector.
• Friendly, open, and ambitious team culture.
• Modern office in the very center of Warsaw – office-based position.